September 07, 2017
The LCLB has released updated versions of the terms and conditions licensee handbooks, including changes to the regulations for liquor registers, as noted below. Download updated copies of the Licensee Terms and Conditions here.
Updated liquor register regulations
A liquor register is a record of all your purchases (i.e. receipts and invoices) for your liquor inventory, including any liquor transfers. You must keep a liquor register and it must be available for inspection at all times. Liquor registers may be hardcopy or digital.
A liquor inspector or police officer may look at your register and compare it to your stock to make sure you have purchased your liquor lawfully.
If an inspector is unable to verify that the liquor on your premises was purchased legitimately, the liquor may be seized. It is therefore in your best interest to ensure your records are kept in a legible, orderly fashion so that an inspector can easily match your stock to your records.
You must also be able to account for any liquor that was lost due to spoilage and breakage. This can be done by either keeping a written record in a log book or by making a notation on the original receipt or invoice.
Best practices for keeping a liquor register:
- Keep all your receipts and invoices for liquor purchases in chronological order and separate from receipts and invoices for non-liquor purchases.
- Photocopy or scan receipts printed on thermal paper to protect the record from fading over time.
- Maintain a separate log book to record any liquor lost due to spoilage and breakage.
If you have any questions or concerns about liquor registers or other policy issues, please contact ABLE BC at 604-688-5560 or firstname.lastname@example.org.